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Policy:
Advanced
Lighting Technologies, Inc. (the "Company" or "ADLT")
is committed to achieving high standards of business and personal ethics
for itself and its personnel.
Purpose:
To summarize key conduct requirements for all ADLT employees.
Please refer to detailed policies noted in the Code of Conduct for more
detail descriptions of ADLT conduct policies. Each HR Manager has copies
of these detailed policies.
Scope:
This
policy applies to all ADLT employees. It is the personal responsibility
of all employees to acquaint themselves with the legal and policy standards
and restrictions applicable to their assigned duties and responsibilities,
and to conduct themselves accordingly. Over and above the strictly legal
aspects involved, all Company personnel are expected to observe the high
standards of business and personal ethics in the discharge of their assigned
responsibilities.
EMPLOYEE
CONDUCT IN GENERAL
1.
Each member of the Company must avoid any action, relationship or situation
which could jeopardize or impair the confidence or respect in which the
Company is held by its customers and the general public, or which appears
to be contrary to the interests of ADLT, its suppliers and customers.
2.
Employees shall comply fully with all applicable statutes and regulations,
as well as the established policies of the Company. Willful and knowing
disregard of the law may result in severe penalties to the Company. In
its many business activities, ADLT and its affiliated companies engage
in vigorous, fair and ethical competition. Discussions and agreements
with competitors concerning pricing or other competitive policies and
practices are strictly prohibited.
AVOIDANCE
OF CONFLICTS OF INTEREST
ADLT
annually circulates a policy statement of Conflicts of Interest. The basic
policy states that every employee must avoid any interest that conflicts
with the interests of ADLT. The document provides explanations of situations
and types of transactions which can give rise to conflicts of interest.
Each employee should carefully review and follow it.
GENERAL
INTERNAL CONTROLS AND GUIDELINES
ADLT
is committed to achieving an effective internal control environment to
ensure the safeguarding of assets and integrity and reliability of financial
information. Procedures must be in place to ensure that all transactions
are properly recorded on a timely basis. Duties must be appropriately
segregated.
It
is the responsibility of corporate and unit management to maintain effective
internal controls and management must not inappropriately override established
controls.
PROHIBITION
AGAINST IMPROPER PAYMENTS AND FICTITIOUS RECORDKEEPING
ADLT
prohibits the use of funds or assets of ADLT or any of its subsidiaries
for any unlawful or improper purpose. It is the personal responsibility
of all employees to acquaint themselves with the legal and policy standards
and restrictions applicable to their assigned duties and responsibilities,
and to conduct themselves accordingly. Over and above the strictly legal
aspects involved, all Company personnel are expected to observe the high
standards of business and personal ethics in the discharge of their assigned
responsibilities.
GIFTS
TO OR BY EMPLOYEES
1.
Employees may not give or receive anything of more than token value to
or from any individual or Company with whom ADLT or its affiliates does
business, or who is seeking to do business with ADLT or its affiliates.
"Token" is defined as having a value of $100 per occurrence.
2.
Certain business courtesies, such as payment for a lunch or dinner in
connection with a business meeting, normally would not be a gift within
the context of this policy. However, such activity shall be limited in
frequency. Employees shall endeavor to avoid any situation where a gift
or activity might appear to influence business judgment or relationships.
Any question as to whether a gift might appear to be improper or questionable
shall be addressed in writing, with a statement of all relevant facts,
to the General Counsel of the Company.
POLITICAL
ACTIVITY
1.
No funds or assets of the Company shall be used for federal political
campaign contributions. These prohibitions cover not only direct contributions
but also indirect assistance or support of candidates or political parties
through purchase of, or reimbursement for, tickets to special dinners
or other fund raising events or the furnishing of any other goods, services
or equipment to political parties or committees.
2.
Use of funds or assets of the Company for state or local campaign contributions
must be approved by the Company's CFO, CEO and General Counsel.
3.
No funds or assets of the Company shall be used directly or indirectly
for political contributions outside the United States, even where permitted
by applicable law, without the prior written approval of the CEO and General
Counsel.
4.
The above prohibitions apply only to the direct or indirect use of corporate
funds or assets for political purposes and are, of course, not intended
to discourage employees from making personal contributions to the candidates,
parties or committees of their choice. Under no circumstances shall employees
be reimbursed in any way for personal contributions.
CONFIDENTIAL
INFORMATION AND INSIDER TRADING
1.
Employees frequently have access to confidential information concerning
the Company's business and the businesses of present and prospective customers
and other employees. Safeguarding confidential information is essential
to the conduct of our business. Caution and discretion must be exercised
in the use of such information, which should be shared only with those
who have a clear and legitimate need and right to know.
2.
No employee shall disclose confidential information of any type, to anyone,
except persons within the employee's unit who need to know. Confidential
information may not be released to third parties unless required by law
or, in very specific instances, in connection with ADLT Business Conduct
Policies and Authorization Guidelines.
3.
Any requests for information arising through a legal process (e.g., subpoena
or court order) must first be referred to the General Counsel before the
release of information.
4.
Selling or acquiring stock, securities or other investments, while in
the possession of nonpublic information is prohibited. Securities include
stocks, bonds, notes, debentures, or any other interests, instruments,
documents or rights which represent securities. Trading in Company common
stock by members of the management team is limited to announced "trading
windows" to avoid problems for the employees and the Company. Members
of the management team having material nonpublic information about the
Company should not even trade during the "trading window". Questions
concerning the definition of material nonpublic information or a security
shall be referred to the General Counsel before any transactions are undertaken.
POLICY
AGAINST HARASSMENT
It
is ADLT's policy to maintain a work environment free from all forms of
harassment and to insist that all employees be treated with dignity, respect
and courtesy. We will not tolerate any harassment of or by its employees.
Employees who engage in harassment will be disciplined and, if appropriate,
terminated. To report a confidential complaint, the contact number is
440-836-7081.
EMPLOYEE
CONFIDENTIALITY AND PROPRIETARY INFORMATION
It
is ADLT's policy to outline employee confidentiality standards that will
protect internal information on which the Company has spent and continues
to spend a lot of time and effort generating and developing. Our competitors
could benefit very substantially at our expense if they had this information.
The key to keeping our competitive advantage rests with all of us.
COMPUTER
USE
It
is every employee's duty to use ADLT's computer resources responsibly,
professionally, ethically and lawfully. The Computer Resources are the
property of ADLT and should be used for legitimate business purposes.
Users are permitted access to the Computer Resources to assist them in
performance of their jobs. Use of the computer system is a privilege and
may be revoked at any time. The rules and obligations described in this
Policy apply to all users (the "Users") of ADLT's computer network,
wherever they may be located. Violations will be taken very seriously
and may result in disciplinary action, including possible termination,
and civil and criminal liability. Since the computer resources are ADLT
property, users of ADLT computer resources should not have an expectation
of privacy regarding anything they create, store or access and waive all
privacy rights as a condition of using ADLT computer resources.
COMPLIANCE
WITH ANTITRUST LAWS
ADLT
is committed to complying with Antitrust Laws. Violating the antitrust
laws is a very serious matter and can result in severe penalties against
the individual and company committing the violation (in the form of imprisonment,
fines, injunctions and treble-damage actions, as applicable) in addition
to the substantial burden and expense to a company and its officers and
employees in their defense against court actions alleging violations of
the antitrust laws.
ENVIRONMENTAL,
HEALTH AND SAFETY
It
is the policy of ADLT to protect human health and the environment by complying
with all applicable environmental laws and regulations.
RECORD
RETENTION
Operating
units are responsible to ensure that records are retained in accordance
with this policy (Accounting Records 7 Years, Corporate and Legal Documents
should be kept permanently). Records should be filed in a manner that
permits an orderly and timely retrieval. Questions about the retention
schedule should be referred to ADLT's General Counsel.
Note:
The Financial Controller at each Unit has a copy of the specific retention
policy.
LOBBYING
It
is the policy of ADLT that ADLT shall not incur any expenses relating
to lobbying activities without the written consent of the CEO in advance
of any such lobbying activities. Lobbying activities are approved and
controlled by ADLT management.
TRAVEL
AND EXPENSE REIMBURSEMENT
1.
It is ADLT's policy to be fair and equitable to the Company and all employees,
to follow pertinent IRS substantiation rules, and to be responsible and
prudent in spending the Company's money.
2.
All travel must be approved in advance by the traveler's direct department
manager or executive. It is the responsibility of the traveler to file
expense reports promptly upon completion of travel. This is normally within
60 days of return from travel.
GENERAL:
SERVICE AND CONSUMER CONCERNS
The
foundation of the Company is to provide high quality products and services
to our existing and prospective customers. We endeavor to give prompt,
courteous and accurate response to inquiries received from customers.
When appropriate adjustments are warranted, employees will make them promptly
and courteously. Equally important, we seek to add or improve policies,
procedures and products that contribute to customer satisfaction.
INTEGRITY
OF RECORDS AND COMPLIANCE WITH ACCOUNTING PROCEDURES
1.
Accuracy and reliability in the preparation of all business records is
mandated by law. It is of critical importance to the corporate decision-making
process and to the proper discharge of ADLT's financial, legal and reporting
obligations. All business records, expense accounts, vouchers, bills,
payroll and service records and other reports are to be prepared with
care and honesty.
2.
False or misleading entries are not permitted in the books and records
of ADLT or any affiliated company. All corporate funds and assets are
to be recorded in accordance with applicable corporate procedures. Compliance
with accounting procedures and internal control procedures is required
at all times. It is the responsibility of all employees to ensure that
both the letter and the spirit of corporate accounting and internal control
procedures are strictly adhered to at all times. They should advise the
responsible person in their unit of any shortcomings they observe in such
procedures.
GUIDANCE
AND REPORTING OF ETHICAL ISSUES
1.
Employees are encouraged to seek guidance regarding application or interpretation
of this Code of Conduct and are expected to cooperate fully in any investigation
of a potential violation. The statements set forth in this Code of Conduct
are intended as guidelines for employees.
2.
Each ADLT employee has the authority and the responsibility to
report actual or suspected violations of laws, regulations, or ADLT policies
and procedures to the Human Resource Department. The Human Resource Department
will serve as ombudsman allowing ADLT employees to confidentially report
actual or suspected ethical issues.
3.
Employees should discuss ethical concerns with their manager in most
situations. However, if an employee feels they cannot discuss an issue
with their manager, or have done so without a satisfactory outcome, an
Ethics Hotline is available 24 hours a day. The Ethics Hotline number
is 1-888-243-7177 (Note: all calls involving sexual harassment should
be directed to the ADLT's Human Resources Department 440-836-7081).
4.
The ADLT Corporate Human Resources Department will follow-up on all reported
issues and assess the need for further investigation.
5.
If an anonymous report is made on the Ethics hotline, adequate information
must be provided to allow for investigation of the matter reported. Employees
leaving their name will be informed of the outcome of the investigation.
DISCIPLINE
1.
Any officer, director or employee violating this Code of Conduct, or any
Company Policy applicable to such person, shall be subject to disciplinary
action, up to and including dismissal.
2.
No employee shall be subject to retaliation or discipline for reporting
actual or suspected violations of laws, regulations or ADLT policies and
procedures.
Note:
The Code of Conduct is not an employment contract, and the Company may
at any time modify the provisions of this Code of Conduct as it deems
appropriate.
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